Setting Up a Discount Hotel Room Block for Your Meeting

Hotel room block

When hosting a meeting or corporate training, you may want to set up a hotel room block for those attending.  Having a discounted block of rooms at the same location is convenient for those attending your meeting and makes a one stop shop for them.  If you are hosting an in office meeting, or your employees will be in town reporting only to the home office, the Four Points by Sheraton Norwood can provide a rooming block separate from meeting space.

Whether hosting a meeting at the Four Points by Sheraton Norwood or off site, setting up a hotel room block is easy.  The Four Points by Sheraton Norwood provides discount accommodations for group blocks.  Your Sales Manager will be your primary contact for all guest rooms, they can provide a guest rooming block list at any point you ask, and handle any billing requests this streamlines the process to make it as easy as possible for you!

The Contract

Our Sales Team is always happy to assist with booking a discounted block of rooms, whether you are having a meeting on site or not. Based on the number of rooms you think you will need; your Sales Manager will receive pricing from the revenue department and provide you with a quote. When booking a meeting, guest rooms will be added to your function contract to keep everything in one place. Your guests will have up to 30 days prior to the arrival date to book their room. After that, we will release any of the rooms that have not been reserved back into circulation. For groups blocking more than 10 rooms, there will be an attrition clause in your contract stating that you are responsible for guaranteeing a certain number of rooms blocked will be picked up. Your Sales Manager will review this clause with you and can check the progress for you along the way to ensure the numbers are met. 

Individual Call In

When setting up a discounted hotel room block for your meeting, once the contract at the Four Points by Sheraton Norwood is signed, your attendees can start booking their guest rooms.  In order to book at the discounted rate, attendees simply need to call the hotel directly, reference the name of the group (company/association name) and the dates they would like to stay. If travel plans call or staying the day before or after the event, we can typically honor the same rate (based on availability) 

Rooming List

If you have a travel manager who handles arrangements, or if you want to make reservations for your group all at once, we can also set up your block using a Group Rooming List. Just let your Sales Manager know this is your preference before asking for a contract.  We require that a Group Rooming list be submitted 30 days prior to your group check in.  At that time, we will provide a list with reservations and confirmation numbers for you. 

BONUS: Don’t forget you may be eligible to earn Marriott Bonvoy points for any rooms you book and pay for. 

If you are looking for a great hotel for your guests to stay at, whether you are having your event with us or somewhere else, we are happy to help!  Call us at 781-255-3159 to get started.

Forefront Center

We will never forget about you! While we do not have guest rooms on property like our sister property, the Four Points Sheraton in Norwood, we would be more than happy to assist you recommending a local hotel to ensure your guests have a comfortable stay and easy commute to your event with us at The Forefront Center for Meetings and Conferences.