In today’s world, embracing sustainability isn’t just a trend, it’s a crucial responsibility. As leaders in the hospitality industry, we understand the significant impact our decisions have on the environment. Hosting sustainable meetings is one way we can collectively contribute to a healthier planet. Whether you’re organizing a small gathering or a large conference, these strategies will help you host eco-friendly events that align with your values and show attendees that sustainability matters.
1. Choose a Green Venue
Choosing a venue with sustainable practices is a foundational step in planning sustainable meetings. Look for locations that have a proven track record of environmental responsibility, such as LEED certified buildings or those with energy-efficient systems. The Norwood Conference Center is the proud recipient of a green leaf certification from International Association of Catering Executives as well as 3 leaves from Marriott for the Four Points by Sheraton Norwood.
Implementation Tips:
Research and Verify: Investigate venues that have sustainability certifications and inquire about their energy, water, and waste management practices.
Location Matters: Select venues accessible by public transportation to reduce carbon emissions from attendees’ travel. Encourage attendees to carpool to the meeting venue.
2. Opt for Digital Communication
Reducing paper usage is an effective way to support sustainability in meetings. Embracing digital communication not only saves trees but also streamlines information dissemination.
Implementation Tips:
Digital Invitations: Send out e-invites and updates rather than printed materials. Mobile Apps: Use event apps to share agendas, maps, and other resources. QR code to link to digital slides rather than printed handouts
3. Implement Waste Reduction Strategies
Waste management is critical in sustainable meetings. Focus on reducing, reusing, and recycling to minimize waste generated during your event.
Implementation Tips:
Reusable Materials: Use items like reusable name badges and consider renting instead of buying single-use items.
Mobile Check In utilities tables or laptops to handle registration day rather than having printed copies.
Recycling Stations: Set up clear, well-labeled recycling and composting stations to encourage proper waste disposal.
4. Prioritize Sustainable Catering
Catering is often a significant component of any meeting, and it presents a fantastic opportunity to support sustainability.
Implementation Tips:
Choose to reuse: Encourage attendees to bring along a reusable water bottle to refill throughout the day. At coffee breaks, opt for the china or glass cup over disposable to eliminate trash Minimize Food Waste: At Norwood Conference center, communal coffee breaks and lunch are created carefully to please all palate, but being communal among all groups allow us to prevent excess waste
5. Encourage Eco-Friendly Transportation
Transportation is a considerable contributor to carbon emissions. Encouraging eco-friendly travel options can significantly reduce your event’s environmental footprint.
Implementation Tips:
Shuttle Services: Provide shuttle services from key locations to the venue.
Car pool Incentives: provide and incentive to attendees who agree to carpool to the event
Conclusion
Sustainable meetings are more than just an environmental consideration,they’re a statement of your brand’s commitment to the planet. Implementing these strategies not only supports sustainability but can also enhance your attendees’ experience by aligning with their values. As meeting planners, it’s our responsibility to lead by example and inspire others to follow suit.
By adopting these practices, you’re not just hosting an event,you’re making a positive impact on the environment.
At Norwood Conference Center, we believe in making meetings stress-free and productive. With 34 flexible meeting rooms, advanced amenities, and experienced professionals, your event is in expert hands. Let us help you turn your next gathering into a success story.
For more details, contact us directly and speak with one of our seasoned professionals with years of experience in the hospitality industry.