Meeting Room Set-Ups in Detail

Now that we have shared our knowledge of the importance of meeting room layout design, here is more detailed information on the most popular and most requested function meeting room set-ups at the Four Points by Sheraton Norwood.  Always remember, let your event objectives have the last say in what layout you choose and keep the following questions in mind when choosing a room design.

  • What is the expected number of attendees?  
  • Is the space available?  
  • Will the dimensions and maximum seating capacities fit your meeting’s goals and objectives?

Meeting Room Set-ups:

Pod / Team Style – Clusters of rectangular tables are put together to form a pod.  It’s great for small group discussions of 4 – 6 people that require a leader or moderator.  Also great for breakout sessions to give your attendees some one-on-one time with the presenter and their peers.

Hollow Square – Tables form a closed square in the center of the room.  This interactive layout puts everyone on equal footing and is ideal for discussions and group brainstorming.

Conference – This layout dates back to medieval times!  One long table or multiple rectangular tables pushed together to create one long surface that promotes a more formal atmosphere.  It is great for 30 people or less where the goal is group interaction. 

Boardroom – Similar to conference layout, but not as large as it’s usually catered to high-level discussion or board of directors’ meetings.

U-Shape or Horseshoe – Looks like a hollow square but with one side missing, like the shape of a horseshoe.  This is great for a combination of presentations with group discussions.  There is space in the middle to give the speakers a chance to walk around and connect while also facilitating engagement.

Theater – A favorite for large groups, this layout puts the attention on the attendees.  It is arranged in neat, evenly spaced rows, with no tables.  It’s a great format for presentations, lectures, and product demonstrations as it permits limited interaction with its participants and promotes the speaker’s message.

Banquet – This layout is usually used during a seated meal.  It is normally set with a 60” round table, and it is important to leave plenty of elbow room when seating attendees.  Always be aware of what type of meal is to be served as ones with multiple courses require more space on the table.  This layout enhances networking within small groups and can also be used for team-building activities, sit-down dinners, and award nights.

Classroom – Imagine yourself in high school and you can imagine a classroom layout.  This layout is often used for training and consists of parallel rows of tables and chairs, often 2 per table, facing a single direction.  It’s great for more passive learning and note-taking.

Cabaret – Similar to a banquet layout but since there is a presenter or a performer on a stage, the side of the table facing the stage doesn’t have a setting so space is left open for people to see the event.  

meeting rooms

Choosing an event layout and meeting room set-ups can be challenging because it’s such a key part of ensuring your event achieves its objectives.  Let our Sales Team at the Four Points by Sheraton Norwood Hotel and Conference Center help you find the best space for your next meeting or event!  

Our newly renovated 40,000+ square foot conference center with its 30 flexible and professional meeting rooms can comfortably accommodate your attendees and help meet your meeting objectives.  Standard state-of-the-art audio-visual technology is included in our day package rates as well as a bountiful buffet lunch and tasty snacks to keep your group motivated and energized.  

From our Executive Boardroom to our luxurious Tiffany Ballroom, speak to our Sales Team today to get details about all our event spaces and receive our full support in reaching your meeting’s goals and objectives!  Check our availability and book now at 781-255-3159 or email us at or fill out an inquiry on our website!